Project Administrator

Keep Projects Moving Behind the Scenes

Successful projects depend on more than what happens in the field. Our Project Administrators provide the organization, coordination, and administrative support that keep project teams running efficiently and ensure critical financial and project documentation stays accurate and up to date.

Working closely with project managers, accounting, clients, subcontractors, vendors, and internal teams, you’ll play an important role in maintaining project controls, supporting financial processes, and helping projects move smoothly from initialization through closeout.

What You’ll Do

• Support project teams with day-to-day administrative and project coordination needs
• Maintain document control for contracts, subcontracts, purchase orders, change orders, invoices, lien releases, insurance, and other project documentation
• Coordinate and maintain Schedule of Values and project billing documentation
• Use company accounting software to run reports, research project information, and help resolve job cost issues
• Assist project teams with follow-up on outstanding Accounts Receivable
• Support the preparation and distribution of meeting minutes, submittals, and project closeout documentation
• Coordinate the collection, review, distribution, and filing of project records
• Maintain accurate and organized project files throughout the project lifecycle
• Develop professional working relationships with management, project teams, clients, subcontractors, vendors, and outside entities
• Provide administrative support on projects and other tasks as needed

What Success Looks Like

• Project documentation is accurate, organized, and up to date
• Contracts, invoices, change orders, and other critical records are processed and maintained efficiently
• Project teams have the information and administrative support they need to stay focused on project delivery
• Job cost and accounting issues are identified and addressed proactively
• Communication with clients, subcontractors, vendors, and internal teams is professional and timely
• Project closeout documentation is complete and organized
• Project teams can rely on you to anticipate needs, solve problems, and keep administrative details moving forward

What We’re Looking For

Desired Skills & Experience

• 2+ years of Project Assistant experience in the construction management industry is strongly preferred
• Proficient with Microsoft Outlook, Excel and Word
• Experience with construction-related accounting software is strongly preferred
• Ability to effectively present information in oral, written and graphic form
• Ability to communicate effectively with management, staff and outside entities
• Strong organizational skills and ability to evaluate information to proactively find solutions
• Bachelor’s Degree or advanced coursework in a business-related discipline, or equivalent experience.

Why PNG

For more than 65 years, PNG Builders has earned a reputation for delivering complex projects through collaboration, integrity, and craftsmanship. Our estimators are more than number crunchers—they are strategic partners who help clients make informed decisions from the earliest stages of every project.

You’ll work alongside experienced preconstruction and operations professionals while contributing to projects that improve communities throughout Southern California.