Project Administrator

Assist Project Manager(s) in day-to-day administration of projects including coordinating the accounting aspect of a project to ensure cost standards are met.

Job Description:

  • Assist Project Manager in preparation of bid packages and proposals (phone calls, emails, copies, shipping, etc.).
  • Maintain document control including understanding, reviewing/preparing, collecting/distributing and filing the following:
    • Job Initializations
    • Preliminary Notices
    • AIA Contracts
    • Team Lists
    • Subcontracts
    • Purchase Orders
    • AIA Change Orders
    • Subcontract Change Orders
    • Subcontractor/Vendor Invoices
    • Invoices to Client
    • Schedule of Values
    • Lien Releases
  • Use the company accounting software to run reports, resolve job cost issues and perform miscellaneous project research.
  • Assist Project Manager with follow-up on open Accounts Receivable.
  • Assist Project Manager on items such as meeting minutes, submittals and job closeout documentation.
  • Develop and maintain professional working relationships with management, staff and outside entities.
  • Provide assistance to the Director of Administration on items such as front desk coverage when the receptionist is absent and mentoring others for overall team development.

Desired Skills & Experience:

  • 2+ years of Project Assistant experience in the construction management industry is preferred but not required
  • Proficient with Microsoft Outlook, Excel and Word
  • Experience with construction related accounting software is preferred but not required
  • Ability to effectively present information in oral, written and graphic form
  • Ability to communicate effectively with management, staff and outside entities
  • Strong organizational skills and ability to evaluate information to proactively find solutions
  • Bachelor’s Degree or advanced coursework in a business related discipline, or equivalent experience

About PNG Builders:

PNG Builders is a high-end general contractor for large, established clients that have ongoing real estate development and improvement projects in Southern California. Pacific National Group, a 100% employee-owned company, is recognized as the finest, most trusted and highly regarded company in its field.

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