Project Administrator

This company has a mandatory vaccination requirement.

Assist Project Manager(s) in day-to-day administration of projects including coordinating the accounting aspect of a project to ensure cost standards are met.

Job Description:

  • Assist the Project Manager in preparation of bid packages and proposals (phone calls, emails, copies, shipping, etc.).
  • Maintain document control including understanding, reviewing/preparing, collecting/distributing and filing the following:
    • Job Initializations
    • Preliminary Notices
    • AIA Contracts
    • Team Lists
    • Subcontracts
    • Purchase Orders
    • AIA Change Orders
    • Subcontract Change Orders
    • Subcontractor/Vendor Invoices
    • Invoices to Client
    • Schedule of Values
    • Lien Releases
  • Use the company accounting software to run reports, resolve job cost issues and perform miscellaneous project research.
  • Assist the Project Manager with follow-up on open Accounts Receivable.
  • Assist the Project Manager on items such as meeting minutes, submittals and job closeout documentation.
  • Develop and maintain professional working relationships with management, staff and outside entities.
  • Provide assistance to the Director of Administration on items such as front desk coverage when the receptionist is absent and mentoring others for overall team development.

Desired Skills & Experience:

  • 2+ years of Project Assistant experience in the construction management industry is preferred but not required
  • Proficient with Microsoft Outlook, Excel and Word
  • Experience with construction related accounting software is preferred but not required
  • Ability to effectively present information in oral, written and graphic form
  • Ability to communicate effectively with management, staff and outside entities
  • Strong organizational skills and ability to evaluate information to proactively find solutions
  • Bachelor’s Degree or advanced coursework in a business related discipline, or equivalent experience

About PNG Builders:

PNG Builders is a 100% employee-owned company providing general construction and construction management services to premier clients across Southern California. Founded in 1959, PNG Builders is a well-established general contractor with an extensive portfolio in the medical, aerospace, entertainment, luxury retail, housing, and energy market sectors. PNG’s capabilities include delivering large-scale ground-up projects as well as highly technical and complex tenant improvements within operating facilities. Their core values, coupled with an infusion of ideas, continue to propel the company forward as they work diligently to live by the motto, Building Value, Building Trust, Building People, for their clients and employees.


If you are looking for an exciting career and wish to join a team of construction professionals and employee-owners, please submit your resume to

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