Front Office Administrator

The Front Office Administrator is responsible for executing all matters relating to reception of visitors, mail distribution, and completion of assigned projects. This position includes administrative goals, working effectively with other employees, and the follow-up required to ensure departments are moving forward, at all times and as directed. Must have a commitment to representing the organization in a positive manner.

Job Description:

The Front Office Administrator will have the following responsibilities:

  • Safeguards all corporate assets and maintain proper internal controls.
  • Maintain and distribute confidential documents at the direction of the HR Manager.
  • Receive and distribute mail and packages according to company practices.
  • Greet visitors and staff in a friendly and appropriate manner.
  • Create and distribute communications to employees, vendors, and clients as directed.
  • Data entry to include invoice preparation and filing of various documents.
  • Assists with preparing and distributing A/P checks via mail; statement review and processing.
  • Provide support to Project Administrators – preparing and issuing transmittal.
  • Prepare and distribute Preliminary Notices as directed.
  • Assist and coordinate company activities as needed; including birthday announcements and decorating.
  • Provides administrative support to various staff as assigned.
  • Other duties as assigned.

Desired Skills & Experience:

  • High School diploma or GED required.
  • 2+ years of clerical experience including front office and administrative experience.
  • Exceptional customer service skills.
  • Strong written and verbal communication skills; effective listening skills.
  • Basic knowledge of Microsoft office (Excel, Word).
  • Detail oriented and able to meet deadlines.
  • Dependable and very organized.
  • Strong interpersonal and presentation skills.
  • Ability to multi-task and succeed in a fast-paced, dynamic environment.

About PNG Builders:

PNG Builders is a 100% employee-owned company providing general construction and construction management services to premier clients across Southern California. Founded in 1959, PNG Builders is a well-established general contractor with an extensive portfolio in the medical, aerospace, entertainment, luxury retail, housing, and energy market sectors. PNG’s capabilities include delivering large-scale ground-up projects as well as highly technical and complex tenant improvements within operating facilities. Their core values, coupled with an infusion of ideas, continue to propel the company forward as they work diligently to live by the motto, Building Value, Building Trust, Building People, for their clients and employees.


This Company Has A Mandatory Vaccination Requirement.

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