Contracts Administrator

Protect and Strengthen the Project

Strong contracts are the foundation of successful projects. Our Contracts Administrators play a critical role in developing and reviewing agreements that protect the project, manage risk, and ensure compliance with local, state, and federal requirements.

Working closely with executive leadership, project teams, finance, clients, subcontractors, and vendors, you’ll oversee contracts throughout their lifecycle—from initial review and negotiation through execution, compliance, amendments, and closeout. This role is ideal for an experienced construction contracts professional who combines technical knowledge with sound judgment, attention to detail, and the ability to build productive relationships.

What You’ll Do

• Review and negotiate owner, subcontractor, and vendor contracts to ensure alignment with company standards and project requirements
• Identify contractual risks and develop exceptions, revisions, redlines, and recommendations to protect PNG Builders
• Review and negotiate construction contracts, change orders, and subcontractor agreements
• Prepare contract exception packages, comparison documents, and summaries for executive review
• Maintain and audit master owner and subcontractor agreements
• Monitor compliance with applicable laws, regulations, company policies, insurance, bonding, and contractual requirements
• Evaluate and recommend modifications related to liability, indemnity, consequential damages, insurance, bonding, and schedule provisions
• Document negotiations, exceptions, amendments, and other contract activity for accurate records and audit readiness
• Collaborate with project management, finance, and executive leadership throughout the project lifecycle
• Serve as a liaison with clients, subcontractors, vendors, and other external parties to resolve contractual and compliance matters
• Track key contract milestones, renewals, expirations, amendments, and other deadlines
• Support prevailing wage, certified payroll, union labor, bonding, and surety requirements when applicable
• Maintain contractor licenses and coordinate timely renewals and required documentation
• Maintain accurate records of licenses, bonds, insurance certificates, and other compliance documentation
• Manage contract administration systems, including Autodesk Construction Cloud and other company platforms
• Prepare contract summaries, reports, and risk assessments to support executive decision-making
• Develop standardized templates, processes, and best practices for contract administration and negotiation
• Coordinate AIA contract software licenses and access
• Maintain organized contract records to support audits, compliance, and future reference

What Success Looks Like

• Contracts are thoroughly reviewed, accurately documented, and structured to support successful project delivery
• Potential contractual risks are identified and addressed before they become project issues
• Negotiations result in clear, favorable, and well-documented agreements
• Project teams have a clear understanding of their contractual obligations and requirements
• Licenses, insurance, bonding, and other compliance requirements remain current across the organization
• Executive leadership receives clear information to make informed decisions
• Contract records are organized, accessible, and audit-ready
• Strong relationships are maintained with clients, subcontractors, vendors, and internal teams
• Contract administration processes become more consistent and efficient across the organization

What We’re Looking For

Desired Skills & Experience

• Bachelor’s degree in construction management, Business Administration, Law, or related field (or equivalent work experience)
• 10+ years of contract administration experience in the construction or contracting industry required
• Extensive knowledge of thorough contract review processes, drafting exceptions, and negotiating favorable final terms
• Proven ability to manage and maintain master agreements with owners, subcontractors, and vendors
• In-depth knowledge of AIA contract documents, bonding, lien laws, and insurance requirements
• Familiarity with HCAI/OSHPD requirements (preferred for healthcare projects)
• Advanced Microsoft Office skills (Word, Excel, PowerPoint) with the ability to prepare and compare redlines/strikeouts
• High attention to detail and organizational ability
• Clear written and verbal communication skills
• Analytical thinking and problem-solving under deadline pressure
• Professionalism in handling confidential information
• Collaborative mindset with cross-functional teams
• Paralegal certification or related legal coursework
• Certifications such as CCCA (Certified Construction Contract Administrator) or CPCM (Certified Professional Contracts Manager)
• Experience with healthcare, government, or energy-sector projects
• Notary Public certification.

Why PNG

For more than 65 years, PNG Builders has earned a reputation for delivering complex projects through collaboration, integrity, and craftsmanship. Our estimators are more than number crunchers—they are strategic partners who help clients make informed decisions from the earliest stages of every project.

You’ll work alongside experienced preconstruction and operations professionals while contributing to projects that improve communities throughout Southern California.